You Bill by the Hour.
Admin Eats Them.
Automation Gives Them Back.
CodeHunter Lab builds <strong>automation systems for professional services firms</strong> in the Netherlands — accounting practices, legal firms, consultancies, and agencies. Invoice processing, deadline tracking, client onboarding, and document management. Billable hours protected. Clients served faster.
utilization rate achieved after automation
billable hours recovered annually
faster invoicing cycle
integrations average per firm
Real-Time Utilization Dashboard
The Hidden Cost of Manual Operations
Billable hours lost to admin
Your accountants, lawyers, or consultants spend 20–40% of their time on data entry, document sorting, email chasing, and scheduling. That is revenue you are giving away for free.
Deadlines slip through cracks
Tax filing dates, contract renewals, compliance deadlines — tracked in spreadsheets, sticky notes, or someone's memory. One missed deadline costs more than a year of automation.
Client onboarding is a 3-day manual slog
Collecting documents, sending contracts, setting up portals, chasing signatures — every new client triggers a repetitive, error-prone process that delays revenue recognition.
Your tools are isolated islands
Exact Online, HubSpot, SharePoint, Slack, email — none of them talk to each other. Your team copy-pastes data between systems daily, introducing errors and version chaos.
No visibility into firm performance
You do not know which clients are profitable, which projects are over budget, or which team members are at capacity until it is too late. Decisions are made on gut feeling, not data.
Invoicing is a monthly panic
Every month-end becomes a scramble: gathering hours, checking rates, creating PDFs, chasing approvals, sending reminders. Your cash flow suffers because billing is manual.
What We Build for Professional Firms
We engineer automation systems that connect your accounting software, CRM, document management, and communication tools into one seamless operational backbone.
Automated Invoice Processing
From time tracking to sent invoice — fully automated. We connect your time tracking, project management, and accounting software to generate, approve, and send invoices without manual intervention.
→ Invoices sent same-day. Cash flow improved by 30–40%.
Deadline & Compliance Tracking
We build automated deadline pipelines that monitor filing dates, contract renewals, and compliance milestones across all clients. Alerts escalate before deadlines, never after.
→ Zero missed deadlines. Zero compliance penalties.
Client Onboarding Automation
From signed proposal to first deliverable — automated. Document collection, contract signing, portal setup, welcome sequences, and task creation all triggered by one client approval.
→ Onboarding time cut from 3 days to 3 hours.
System Integration & Data Sync
We connect Exact Online, HubSpot, SharePoint, Microsoft 365, Slack, and any other tools you use. One change in your CRM updates every connected system automatically.
→ One source of truth. Zero manual data entry.
Firm Performance Dashboards
Real-time dashboards showing client profitability, project margins, team utilisation, and cash flow. Filter by client, service line, or time period. Visibility you have never had.
→ Make strategic decisions with live data.
GDPR-Compliant Document Workflows
All client documents are handled with encryption, access controls, and audit trails. Automated retention policies and consent management ensure compliance without manual oversight.
→ AVG/GDPR compliance built into every workflow.
Complete Integration Ecosystem
Real Automation Scenarios for Professional Firms
The Monthly Invoicing Machine
01An accounting firm in Amsterdam spent 3 days each month on invoicing. We automated time tracking, rate checking, PDF generation, approval routing, and client delivery. Invoicing now takes 2 hours. Cash flow improved 35%.
The Compliance Deadline Tracker
02A legal practice managed 200+ contract renewals in a shared spreadsheet. We built an automated pipeline that monitors dates, sends alerts 30/14/7 days before expiry, and generates renewal drafts. Zero missed renewals in 12 months.
The Self-Service Client Onboarding
03A consultancy firm's onboarding involved 12 manual steps across 4 tools. We automated document requests, e-signature, portal provisioning, and task creation. New clients are fully onboarded in 3 hours instead of 3 days.
The Real-Time Profitability Dashboard
04A marketing agency had no visibility into project margins. We built a live dashboard connecting their project management and accounting data. They discovered 3 unprofitable clients and renegotiated terms, saving €40,000 annually.
Why Professional Firms Choose CodeHunter Lab
We understand professional services workflows
We have worked with accounting firms, legal practices, and consultancies across the Netherlands. We know the difference between billable and non-billable time — and we protect the former.
We integrate with Dutch accounting standards
Exact Online, Twinfield, Moneybird — we know these systems inside out. We build automations that align with Dutch tax filing requirements and compliance frameworks.
We deliver measurable ROI
Every automation includes baseline metrics and ongoing reporting. You see exactly how many hours are saved, how much faster invoices are paid, and which processes improved. No vague promises.
We are local and accountable
Based in Leiden, working with firms in Amsterdam, Rotterdam, Den Haag, and Utrecht. We offer in-person discovery, implementation, and training. You meet the team building your system.
Common Questions
What professional firms ask before automating.
→Will this work with our existing accounting and CRM software?+
Yes. We specialise in integrating Dutch business software — Exact Online, Twinfield, Moneybird, HubSpot, Salesforce, and Microsoft 365. During the audit, we map your stack and design automations that enhance it.
→How do we maintain compliance while automating?+
Compliance is built into every workflow. We implement encryption, access controls, audit logging, and data retention policies that meet AVG/GDPR and sector-specific requirements. Your compliance officer reviews every design.
→How long does implementation take?+
A standard firm automation project (invoicing + deadline tracking + onboarding) takes 5–7 weeks from audit to go-live. Larger integrations with custom dashboards take 8–12 weeks. We scope timelines precisely during discovery.
→Will our team need training?+
We provide hands-on training for your core team — typically 2–3 sessions of 90 minutes each. Most automations run in the background, so daily workflows change minimally. We also provide documentation and 30 days of post-launch support.
→What is the typical ROI?+
Most professional firms see a 4–6x ROI within 6 months. The biggest wins are recovered billable hours (10–20 hours per professional per month), faster invoicing (improving cash flow by 30–40%), and eliminated compliance penalties.
Ready to reclaim your billable hours?
Book Your Free Firm Automation Audit
We analyse your current operations, identify the top 3 automation opportunities, and show you exactly what a custom system would look like — with a clear ROI estimate and timeline.
Book Free Firm AuditFor professional services firms in the Netherlands. Current onboarding capacity: Q2 2026. Questions? Email info@codehunterlab.com