Your Agency Loses Deals
Every Week
to Slow Follow-Up
CodeHunter Lab builds custom automation systems for real estate agencies in the Netherlands — automating lead follow-up, viewing scheduling, property listings, and client communication. No generic CRM. No vendor dependency.
Although we are located in the Netherlands, our main method of communication is English. However, we also offer and create systems in Dutch, as we have a specialist who reviews content in that language.
The Real Cost of Running a Real Estate Agency in 2026
Leads go cold before you follow up
A potential buyer fills out a Funda inquiry at 10 PM. If they don't get a response until 9 AM the next day, they've already contacted two other agencies. Speed wins deals in the Dutch real estate market.
Viewing schedules are a coordination nightmare
Scheduling viewings across multiple properties, with multiple buyers and multiple sellers involves dozens of emails and calls per week — all manual, all prone to errors.
You have no visibility into your sales pipeline
How many active leads do you have? How many viewings this week? How many pending offers? Without a real-time dashboard, your pipeline lives in email threads and memory.
Communication with sellers is inconsistent
Sellers expect weekly updates on their property. Without a systematic process, updates get delayed — and sellers call you instead of the other way around.
Funda, your CRM, and your email are not connected
Funda leads must be manually entered into your CRM. Every step between platforms is a data risk and a time cost.
Post-sale follow-up is non-existent
After closing, buyers and sellers don't hear from you. That silence means no referrals, no reviews, and no repeat business — three revenue sources left on the table.
What We Build for Real Estate Agencies
We are not a software vendor. We build and integrate the systems your agency already has — or needs — so they work together automatically.
Instant Lead Response Automation
Every Funda inquiry, web form, or ad click triggers an instant personalised response via WhatsApp or email — with property details, available viewing times, and booking link. Response time goes from hours to seconds.
→ 3–5x higher inquiry-to-viewing conversion rate.
Viewing Scheduling Automation
Buyers book viewings through a smart link that simultaneously checks property, agent, and seller availability. Confirmations, reminders, and post-viewing follow-ups, all automated.
→ 80% reduction in calendar coordination time.
Property Listing Syndication
New property listed → automatically formatted and published to Funda, your website, and social media with consistent descriptions, photos, and metadata. Updates propagate automatically when details change.
→ Listings live in minutes, not hours.
Sales Pipeline Dashboard
One dashboard: active leads by source, viewings this week, pending offers, time-to-close by property type, and revenue forecast. Updated in real time. Accessible from your phone.
→ Full pipeline visibility for every agent.
Seller Update Automation
Every week, sellers receive an automatic update: number of inquiries received, viewings conducted, feedback summary, and current market position. Keeps sellers informed without consuming agent time.
→ Engaged sellers. Fewer 'how is it going?' calls.
Post-Sale Review & Referral System
30 days after closing, buyers and sellers receive a satisfaction message. Positive responses are guided to Google and Funda reviews. Referral requests go to their network. All automated, all tracked.
→ Steady growth of reviews and referral pipeline.
What This Looks Like in Practice
From Funda Inquiry to Booked Viewing
01Buyer sends Funda inquiry at 10 PM → instant WhatsApp response with property info and booking link → buyer selects time slot → seller notified → agent's calendar updated → reminder sent 24h before → post-viewing feedback request sent automatically.
New Property on the Market in Minutes
02Agent uploads property details and photos → automation formats the listing → publishes to Funda, website, and social media → bulk email sent to matching buyers in CRM → viewing requests start coming in before morning coffee.
Weekly Seller Update Flow
03Every Monday → the system extracts last week's activity data (inquiries, viewings, feedback) → generates a personalised report → sends it to the seller via email and WhatsApp → seller replies if they have questions → agent only gets notified if a response is needed.
Post-Sale Referral Engine
0430 days after closing → personalised congratulations message sent → satisfaction survey included → positive responses receive Google review link → neutral/negative feedback routed to agency manager → 60 days later → referral request sent to the buyer's network.
Why Real Estate Agencies Choose CodeHunter Lab
We know the Dutch real estate market
We understand Funda, the Dutch buyer journey, and the competitive pressure of the Netherlands real estate market. We build automation that fits how Dutch agencies actually operate — not generic real estate CRM templates.
No dependencies. Everything is yours.
Every automation we build runs on open platforms (n8n, HubSpot, WhatsApp Business API). No proprietary black boxes. No monthly license fees to us after delivery. The system is yours.
Built for speed — because speed wins in the NL
The Dutch real estate market moves fast. Our lead response automation is designed to contact serious buyers within seconds of the inquiry — before your competitors even see the notification.
Measurable ROI from the first month
We track inquiry-to-viewing conversion, response time, viewing occupancy rate, and post-sale review volume before and after. You see the exact revenue impact of every automation we deploy.
Frequently Asked Questions
Everything you need to know before booking your free audit.
→Do you integrate with Funda?
Yes. We connect Funda inquiries to your CRM and communication workflows via API and webhook integration. Every Funda lead is entered, categorised, and followed up automatically without manual data entry.
→Which CRM systems do you work with?
We integrate with HubSpot, Pipedrive, Salesforce, and most API-accessible CRM platforms. If your agency uses a real-estate-specific CRM, we evaluate integration options during the free audit.
→How long does implementation take?
A standard real estate automation package (lead response + viewing scheduling + seller updates) typically takes 3–5 weeks. The full pipeline dashboard and listing syndication can take 6–8 weeks.
→How much does it cost?
We calculate each project individually. Most projects for real estate agencies start between €4,000 and €10,000. Book a free audit for an accurate estimate.
→Will my agents have to change how they work?
Minimal change. Automation handles the repetitive coordination work — responses, reminders, scheduling, updates. Your agents remain owners of the client relationship and negotiations. They just spend more time on that instead of administration.
Free Automation Audit
Ready to Stop Losing Deals to Slow Follow-Up?
Book a free 45-minute audit. We'll map your current lead and viewing workflow, identify the 3 best automation opportunities, and give you a clear ROI estimate — no commitment.
Book Your Free AuditNo commitment. No sales pressure. Just a clear view of what automation can do for your agency.