Your Agency Loses Deals
Every Week
to Slow Follow-Up
CodeHunter Lab builds custom automation systems for real estate agencies in the Netherlands — automating lead follow-up, viewing scheduling, property listings, and client communication. No generic CRM. No vendor lock-in.
Although we are located in the Netherlands, our main method of communication is English, as our tech team speaks English. However, we also offer and create websites in Dutch, since we have a specialist who proofreads Dutch content.
The Real Cost of Running a Real Estate Agency in 2026
Leads go cold before you follow up
A potential buyer fills out a Funda inquiry at 10pm. If they don't hear from you until 9am the next day, they've already contacted two other agencies. Speed wins deals in the Dutch housing market.
Viewing schedules are a coordination nightmare
Scheduling viewings across multiple properties, multiple buyers, and multiple sellers involves dozens of emails and calls per week — all manual, all error-prone.
You have no visibility into your sales pipeline
How many active leads do you have? How many viewings this week? How many offers pending? Without a real-time dashboard, your pipeline lives in email threads and memory.
Seller communication is inconsistent
Sellers expect weekly updates on their property. Without a systematic process, updates slip — and sellers call you instead of the other way around.
Funda, your CRM, and your email aren't connected
Leads from Funda need to be manually entered into your CRM. Every step between platforms is a data risk and a time cost.
Post-sale follow-up is nonexistent
After closing, buyers and sellers hear nothing. That silence means no referrals, no reviews, and no repeat business — three revenue streams left on the table.
What We Build for Real Estate Agencies
We are not a software vendor. We build and integrate the systems your agency already owns — or needs — so they work together automatically.
Instant Lead Response Automation
Every Funda inquiry, website form, or ad click triggers an instant personalised response via WhatsApp or email — with the property details, available viewing slots, and a booking link. Response time goes from hours to seconds.
→ 3–5x higher inquiry-to-viewing conversion rate.
Viewing Scheduling Automation
Buyers self-book viewings via a smart scheduling link that checks property availability, agent availability, and seller preferences simultaneously. Confirmations, reminders, and post-viewing follow-ups all automated.
→ 80% reduction in scheduling coordination time.
Property Listing Syndication
New property listed → automatically formatted and posted to Funda, your website, and social media with consistent descriptions, photos, and metadata. Updates cascade automatically when details change.
→ Listings live in minutes, not hours.
Sales Pipeline Dashboard
One dashboard: active leads by source, viewings this week, offers pending, time-to-close by property type, and revenue forecast. Updated in real time. Accessible from your phone during client meetings.
→ Full pipeline visibility for every agent.
Seller Update Automation
Every week, sellers receive an automated update: number of inquiries received, viewings conducted, feedback summary, and current market position. Keeps sellers informed without consuming agent time.
→ Sellers stay engaged. Fewer inbound 'how is it going?' calls.
Post-Sale Review & Referral System
30 days after closing, buyers and sellers receive a satisfaction message. Positive responses are guided to Google and Funda reviews. Referral requests go to their network. All automated, all tracked.
→ Consistent review growth and referral pipeline.
What This Looks Like in Practice
Funda Inquiry to Booked Viewing
01Buyer sends Funda inquiry at 10pm → instant WhatsApp response with property info and booking link → buyer selects viewing slot → seller notified → agent calendar updated → reminder sent 24h before viewing → post-viewing feedback request sent automatically.
New Listing to Market in Minutes
02Agent uploads property details and photos → automation formats the listing → posts to Funda, website, and social media → email blast sent to matched buyers in CRM → viewing requests start arriving before the morning coffee.
Weekly Seller Update Flow
03Every Monday → system pulls last week's activity data (inquiries, viewings, feedback) → generates personalised report → sends to seller via email and WhatsApp → seller replies with any questions → agent is notified only if a response is needed.
Post-Sale Referral Engine
0430 days after closing → personalised congratulations message sent → satisfaction survey included → positive responders get a Google review link → neutral/negative feedback routed to agency manager → 60 days later → referral request sent to buyer's network.
Why Real Estate Agencies Choose CodeHunter Lab
We know the Dutch property market
We understand Funda, the Dutch buyer journey, and the competitive pressure of the Netherlands housing market. We build automation that fits how Dutch agencies actually operate — not generic real estate CRM templates.
No lock-in. You own everything.
Every automation we build runs on open platforms (n8n, HubSpot, WhatsApp Business API). No proprietary black boxes. No monthly license fees to us after delivery. The system is yours.
Built for speed — because speed wins in NL
The Dutch property market moves fast. Our lead response automation is designed to put you in contact with serious buyers within seconds of inquiry — before your competitors even see the notification.
Measurable ROI from month one
We track inquiry-to-viewing conversion, time-to-response, viewing fill rate, and post-sale review volume before and after. You see the exact revenue impact of every automation we deploy.
Frequently Asked Questions
Everything you need to know before booking your free audit.
→Do you integrate with Funda?
Yes. We connect Funda inquiries to your CRM and communication workflows via API and webhook integration. Every Funda lead is automatically entered, categorized, and followed up without manual data entry.
→Which CRM systems do you work with?
We integrate with HubSpot, Pipedrive, Salesforce, and most API-accessible CRM platforms. If your agency uses a property-specific CRM, we assess integration options during the free audit.
→How long does implementation take?
A standard real estate automation package (lead response + viewing scheduling + seller updates) typically takes 3–5 weeks from kickoff to go-live. Full pipeline dashboard and listing syndication may take 6–8 weeks.
→What does it cost?
We scope each project individually based on your agency size, existing systems, and automation goals. Most real estate agency projects start between €4,000 and €10,000. Book a free audit to get an accurate estimate.
→Will my agents need to change how they work?
Minimal change. The automation handles the repetitive coordination work — responses, reminders, scheduling, updates. Your agents still own the client relationship and negotiations. They just spend more time on those instead of admin.
Free Agency Automation Audit
Ready to Stop Losing Deals to Slow Follow-Up?
Book a free 45-minute audit. We will map your current lead and viewing workflow, identify the top 3 automation opportunities, and give you a clear ROI estimate — no obligation.
Book Your Free AuditNo commitment. No sales pitch. Just a clear picture of what automation can do for your agency.